Introduction (Read This First)
A style guide for writing about transgender people is practically an oxymoron. Style guides are designed to create absolutes—bringing rules and order to a meandering and contradictory patchwork quilt of a language. Yet there are no absolutes when it comes to gender. That’s why this is a radical copyeditor’s style guide. Radical copyediting isn’t about absolutes; it’s about context and care.
There are profound reasons for why the language that trans people use to describe ourselves and our communities changes and evolves so quickly. In many cultures, non-trans people have for centuries created the language that describes us, and this language has long labeled us as deviant, criminal, pathological, unwell, and/or unreal.
As trans people have fought for survival, we have also fought for the right to describe ourselves in our own language and to reject language that criminalizes, pathologizes, or invisibilizes us. Just as there is no monolithic trans community, there is also no one “correct” way to speak or write about trans people.
How to use this guide:
- Treat it as general guidance, not concrete rules.
- Focus on how to practice care toward people whose experience of gender is different from yours.
- Consider context. Language choices completely depend on context: medical environments versus online dating, young children versus elders, USA versus Australia, and so on. Recognize, in particular, that the language used within trans cultural contexts can be far more nuanced than the language outsiders use to describe trans people and trans experiences.
How not to use this guide:
- Do not use this guide to harshly police or shame others’ language choices.
- Do not use this guide to tell trans people that they are using incorrect language, regardless of whether you yourself are trans or not. A general best practice should never supersede a trans person’s right to use whatever language feels best to them.
- Do not care more about words than you do about people.
The purpose of this guide is to help all people practice more care toward those on the margins. Trans people must be understood as the authorities on ourselves and the language used to describe us. Not only does this mean that cisgender (non-trans) people need to practice humility and care toward trans people, but it also means that trans people—particularly those with educational, financial, and/or racial privilege—need to practice humility and care toward other trans people—particularly those who are folks of color, low-income, less educated, and/or elders.
If you are trans, I highly recommend inoculating yourself against the temptation to police other trans people’s language by reading “words don’t kill people, people kill words” and the glossary introduction “there is no perfect word,” both by Julia Serano, as well as “I Was Recently Informed I’m Not a Transsexual,” by Riki Wilchins.
Note: Like all style guides, what follows is about language usage, not definitions. For a glossary of transgender-related terminology, check out this one from Julia Serano or the one at the end of the Trans Journalists Association’s style guide.
Also note: This guide was written in a U.S. context (and it cites U.S. data). Although the general guidance in it is broadly applicable, the specifics may differ in other countries.
Transgender Style Guide
Section 1. Correct/current usage of transgender-related language
1.1. Transgender is an adjective.
Use: transgender people; a transgender person; transgender issues
Avoid: transgenders; the transgendered; writing about transgender
1.2. Transgender is not a sexual orientation.
Correct terms in a trans context: gender; gender identity and expression
Incorrect terms in a trans context: sexual identity; sexuality
Avoid: Are you straight, gay, lesbian, bisexual, or transgender (pick one)?
1.3. Transition is the correct word for the social and/or medical process of publicly living into one’s true gender or absence of gender.
Use: Chris transitioned at age 32; the transition process
Avoid: Chris is transgendering; Chris had a sex change; Chris had “the surgery”; Chris became a woman; Chris changed genders
There is no single “correct” or most common path that trans people take to living into their true sense of self. Some desire medical interventions such as hormone replacement therapy and surgery; many do not. Some change their names and/or pronouns and/or appearance; others don’t. Some express themselves in different ways in different contexts depending on a variety of factors including safety, resources, and/or a fluid or changing sense of self. For some, transition is a finite process; for others, it’s a lifelong journey; and for still others, transitioning isn’t something they need at all—so phrases like “fully transition” or “finish transitioning” don’t speak to many people’s experiences. A transition is not required in order for a person to be trans, for a trans woman to be a woman, for a trans man to be a man, or for a non-binary person to be non-binary.
1.4. Transgender does not refer only to binary-identified trans women and men. Many trans people (35%) are non-binary.*
Use: transgender people; people of all genders
Avoid (in reference to all trans people): transgender women and men
In popular culture, transgender is often exclusively used to refer to binary-identified trans women and men (those who were assigned male at birth and identify as female, or vice versa). Yet transgender actually refers to all those whose gender identities or internal sense of self do not align, according to societal expectations, with their birth-assigned sex. This includes non-binary people—those who do not identify (exclusively or at all) as women or men.
Out of respect for the fact that the word transgender is so often used in ways that (incorrectly) do not include non-binary people, many people say trans and non-binary people when referring to all those whose gender identities (or absence thereof) are different than what might be expected based on their birth-assigned sex. But because this phrasing reinforces the idea that trans does not inherently include non-binary people, other options include “trans/non-binary people”; “binary and non-binary trans people”; “trans people, binary and non-binary alike”; “trans women, trans men, and non-binary people”; and “people who are trans and/or non-binary.” See also 1.6 regarding trans as a description, not an identity.
⇒ Does trans have a different meaning from transgender? Yes and no. In formal writing, trans is considered simply an abbreviation of transgender, but in trans contexts, trans has been increasingly taking on a unique meaning for many folks, one that is more inclusive of all whose sense of self differs from their birth-assigned sex. The variants trans* and trans+ have also been used to serve this purpose. Trans* came about in the 1990s and had a huge but brief spurt of popularity in the early 2010s. Trans+ is a recent variant that plays on the trend of adding a plus sign to terms like LGBTQ to denote greater inclusion.
In an international context, according to UK-based oatc: “trans is equally used as an abbreviation of transsexual, transgressive, transexuale, transexuelle, travestie, etc., and to encompass all those, and the thousands of other, equally valid, and often much valued, terms used across the world’s cultures, where transgender can sometimes be a culturally imperialist term.”
1.5. The terms gender nonconforming and non-binary are not synonyms.
Gender nonconforming generally refers to a person whose gender expression (by way of dress, mannerisms, roles, career, and/or lots of other things) does not conform to stereotypical gender expectations for someone of their gender. Examples of gender nonconforming people might include masculine women, feminine men, women pilots, male ballet dancers, and young girls with short hair.
Non-binary refers to a person whose sense of self is not exclusively woman/female or man/male. Some non-binary people identify as both woman and man (e.g., bigender people), some identify as a different gender entirely (e.g., genderqueer people), and some understand themselves as not having any gender at all (e.g., agender people).
Many people are non-binary in terms of identity and also gender nonconforming in terms of expression, but plenty of people are only one or the other. It’s important not to use these terms interchangeably.
⇒ A note on gender variant, gender expansive, gender creative, gender diverse, gender fabulous, etc.: Many terms have sprung up over the years as umbrella terms for trans women, trans men, non-binary folks, and/or gender nonconforming people (or various combinations of these groups). Best practices include avoiding terms that carry a negative connotation (e.g., gender deviant) and avoiding using terms inaccurately (e.g., gender diverse person). No single term works well in all contexts. It’s often best to use more words and be descriptive and clear regarding which populations you’re discussing. See the post “Ask a Radical Copyeditor: What’s the Best Way to Refer to Everyone Who Isn’t Cis?” for more.
1.6. Transgender is a descriptive term, not (usually) a gender and not always an identity.
Use: transgender people; transgender history or identity
Avoid: people who identify as transgender; Are you a man, a woman, or transgender (pick one)?
Transgender means having a gender identity (or absence of identity) that does not align, according to societal expectations, with one’s birth-assigned sex. Cisgender means having a gender identity that does align with one’s birth-assigned sex. Just as cisgender is a descriptive term, not a gender itself, so too is transgender a descriptive term. Some identities include woman, man, genderqueer, Two Spirit, agender, demigirl, demiboy, and bigender, for example. Transgender is not, for the vast majority of people, a gender, and while some people identify as trans, or as trans women or trans men, others do not consider being trans a part of their identity, and identify solely as genderqueer, or women, or men, for example. Some people describe themselves as a “woman of transsexual experience” or a “man with a history of gender transition,” as additional examples. The wonderful term “gender modality,” coined by Florence Ashley Paré, speaks to this nuance.
Section 2. Bias-free and respectful language in reference to transgender people
2.1. Avoid language that reduces people to their birth-assigned sex or their (assumed) biology.
Use: birth-assigned sex; sex assigned at birth; gender associated with one’s sex assigned at birth
Use (with care): assigned female at birth; assigned male at birth; raised as a boy; raised as a girl
Avoid: birth gender; birth sex; natal sex; born a woman; born a man; biologically female; biologically male; genetically female; genetically male; pre-op; post-op
The theory that there are fundamental, biologically based differences between girls/women and boys/men is a feature of many white, Eurocentric cultures. Under this theory (called “gender essentialism”), your gender is determined by your genitals, or your chromosomes, or your hormone levels (there’s no consensus regarding which biological sex characteristic matters most). Because the lived experiences of intersex people, trans women, trans men, and non-binary people disprove this understanding of the world, many people quite literally don’t believe we exist. (See also 2.12.)
This is why it’s vital to use language in ways that don’t play into longstanding voyeuristic curiosity about trans people’s bodies. Many people claim that the biological sex characteristics a person presumably had at birth determine who they “really” are. Just as problematic are those who ascribe to the view that it is only if a person “fully transitions” (that is, pursues every possible medical intervention) that they can be considered a “real” woman or man. Neither is true.
In addition to the words used to discuss people’s birth-assigned sex, it’s just as important to employ care when deciding whether or not to discuss this topic to begin with. Because of cultural norms, many people feel entitled to know someone’s birth-assigned sex or (presumed) anatomy. They are not. Calling attention to someone’s birth-assigned sex often undermines their true self.
2.2. Avoid treating transgender people as though we have “a condition.”
Use: Monique is transgender; being transgender is not a crime
Use: gender dysphoria
Avoid: Monique has transgenderism; transsexualism/transsexuality is a sin
Avoid: gender disordered; gender identity disorder (outdated); gender confused
Throughout history, in order to gain access to medical interventions such as gender-affirming hormones and surgery, many trans people have been forced to prove they have a psychiatric and/or medical condition that requires treatment, which has often meant using the language of the medical field regardless of whether that language feels authentic. For decades, being trans was classified as a disorder by the World Health Organization and the American Psychiatric Association, but in recent years diagnostic guidelines have been revised in a signal that the WHO, the APA, and the science related to mental health now understand that being trans is not, in itself, a disorder.
2.3. Avoid language that puts more value on being or appearing cisgender (not trans), or that carries judgments or biases around how public a person is about being trans.
Use: openly transgender; not openly transgender; perceived as cisgender
Avoid: passes; stealth; you’d never be able to tell
Although some trans people use the terms stealth and passing, it’s not appropriate for cisgender people to use this language unless they are explicitly asked to by a trans person. As Janet Mock has eloquently spoken to, terms like these imply that trans people who are perceived as cisgender are engaging in deception simply by being themselves. See also 2.10.
⇒ A note on out and closeted: Coming out is the process of becoming aware of your true identity and/or sharing that identity with others. A trans man who has transitioned is fully out as a man; whether or not he chooses to share his gender history with others is irrelevant. Being closeted means denying one’s identity to oneself and/or others, but if one’s identity is man and one is living life fully as a man, one is out. When a person shares that they have a history of gender transition, that is a disclosure, not an act of coming out.
2.4. Names, pronouns, and titles
2.4.1. Always use a person’s correct name, pronouns (or lack thereof), and title/honorific (if any). Always.
Use: Avery dyed zir hair; Lynn loves their grandson; Monica is her own best advocate; Marcus drove gher car with care; Xander tied hir shoes; Sam ate lunch at Sam’s apartment
Avoid: Mr., Ms., Mrs., Miss, Mx. (pick one)
The first and foremost way to respect and honor a trans person’s personhood is to respect the language they use to refer to themself. Trans people have been forced to forge new paths in language in order to carve out space for our very existence. Some of us choose new names for ourselves; these aren’t “false,” “nicknames,” “aliases,” or “preferred” names—they are our real names even if we don’t have the resources or ability to make them our legal names.
Also, because there are more than two, three, four, or five genders in the world, there are more than two, three, four, or five pronouns, and all are equally valid—including some people’s choice to be referred to using no pronouns at all. Similarly, titles (such as Ms., Mr., Mx., and Dr.) are meant to be a form of respect—but they only communicate respect if they match how people want to be addressed. Many people prefer no title at all; many others use lesser-known titles such as Ind., Misc., Mre., Pr., Xr., and Zr. (More on Mx. and other titles.)
2.4.2. Using a trans person’s birth name or former pronouns without permission (even when talking about them in the past) is a form of violence.
Use: Bridget knew from the age of 3 that she was a girl.
Avoid: At the age of 3, Bob announced that he was a girl. After transitioning, Bob—now Bridget—threw out her old clothes.
Some trans people do use a different name and/or pronouns to talk about themselves prior to transition, but this is rare. Unless you are told differently by a trans person themself, only use the person’s true/current name and pronouns, even when writing about them in the past.
2.4.3. Pronouns are simply pronouns. They aren’t “preferred” and they aren’t inherently tied to gender identity or biology.
Use: pronouns; personal pronouns; she/her/hers; he/him/his; they/them/theirs; ze/zir/zirs; Sam/Sam/Sam (and any other pronoun or combination)
Avoid: preferred pronouns; masculine pronouns; feminine pronouns; male pronouns; female pronouns; non-binary pronouns
As J. Mase III once succinctly put it, “my pronouns aren’t preferred; they’re required.” A person’s correct pronouns are not a preference; neither are pronouns inherently masculine, feminine, male, female, or non-binary: for example, a masculine person could use she/her/hers, a female person could use they/them/theirs, and a non-binary person could use he/him/his.
2.4.4. Respect singular they as a personal pronoun and use it appropriately.
Use: Elizabeth loves their cat; they are a big cat lover; they did something nice for themself yesterday
They/them/theirs has shot up in popularity in recent years as a personal pronoun for non-binary people. Despite what your third-grade English teacher might have told you, there is nothing incorrect about using they singularly. In fact, they is taking off in a way that ze or per or co or any of the hundreds of other invented pronouns never did precisely because of its existing “off-label” use as a singular pronoun (see 3.1).
All major U.S. style guides and many dictionaries have now endorsed or mandated this use. Such dictionaries include Merriam-Webster, the Oxford English Dictionary, and the American Heritage Dictionary; the American Dialect Society voted singular they 2015 word of the year; and Merriam-Webster crowned it its top 2019 word of the year. In spring 2017 both AP Style and Chicago Style got on board, and, in the most exciting development yet, APA Style announced in October 2019 that the 7th edition of its manual more than allows singular they—it requires it, in both personal and generic contexts (see 3.1).
When using singular they, verb conjugations follow the same rules as those for singular you: they did, they are, themself / you did, you are, yourself.
Note that although many non-binary people go by they/them/theirs, many others go by different pronouns (see 2.4.1). If a non-binary person goes by ze/zir/zirs, for example, referring to zir using they/them/theirs is still an act of mispronouning. Note also that binary people’s potential discomfort with new word usage must not take priority over the pain non-binary people experience when we are mispronouned and/or misgendered. See Grammarly for more.
2.5. Respect the diversity of language that people use to describe themselves.
It is a human tendency to try to make sense of the world by categorizing things, including people—but gender, in its true diversity, defies categorization. Biology is incredibly varied, and the meaning we draw from it is even more so. As noted in the introduction to this guide, trans people must be understood as the ultimate authorities on ourselves and the language used to describe us, even when doing so goes against things like style guides (this one or any other). When writing or talking about an individual person, this means finding out what language that person uses to describe themself and never assuming what language is correct or best without asking. Something as seemingly small as the difference between trans man and transman can have enormous significance to a person.
2.6. Practice particular sensitivity around culture-specific language related to gender identity and expression.
Gender is culturally constructed, which means that there isn’t a set, finite number of gendered experiences that transcend language; rather, cultural context is everything when it comes to gender. For example, Two Spirit is a beautifully complex term that doesn’t entirely translate outside of North American Indigenous cultures; just as terms like hijra, māhū, fa’afafine, and many others aren’t fully translatable outside their cultural contexts. Similarly, terms like stud and aggressive are terms that are specific to Black culture.
Historical context is also important. For example, it’s undeniable that Joan of Arc did not conform to the gender norms of her day, but describing her as transgender isn’t accurate, because today’s cultural understanding of what transgender means can’t be applied to people from a different era without knowing how they understood themselves in their own context.
2.7. Practice particular sensitivity around bodies and anatomy.
Avoid: female-bodied; male-bodied; biologically female/male; female/male organs
Some trans people refer to themselves as being female-bodied or male-bodied, but this is never appropriate language for cisgender people to use. Trans folks employ all sorts of wonderfully creative language to refer to our body parts, and it is important that others—particularly our loved ones and medical providers—respect and mirror that language.
This isn’t just about respect. For people with gender dysphoria, referring to our anatomy—particularly reproductive anatomy—using language that we don’t associate ourselves with can be deeply triggering and traumatic.
So, when referring to trans people, if you are someone (like a medical provider) who needs to refer to our anatomy, find out what language we use and/or use generic and broad terminology (e.g., genitals, reproductive organs, and chest) instead of gender-loaded words (e.g., vagina, penis, and breasts). See 3.4 for more on sensitivity around anatomy-related language, and if you are a medical provider, check out these ten tips and standards of care from RAD Remedy for more.
2.8. Affirm that trans women are women, trans men are men, and non-binary people are non-binary.
Use: all women, including trans women; cis and trans men; cisgender people
Use: Maria, a woman from Nogales; non-binary students; agender young adults
Avoid: women and trans women; normal people; real men; biological women; genetic men
Avoid: Nogales resident Maria, who identifies as a woman; students who consider themselves “non-binary”; young adults who choose to identify as agender
A consistent way that trans people’s identities are invalidated is when trans women and men are treated separately, linguistically, than cisgender women and men and when language is used to describe trans people’s genders, names, or pronouns that undermines them or calls them into question. Oliver-Ash Kleine’s article “How Journalists Fail Trans People” powerfully speaks to this.
As an example, a cis woman would never be described with the language “Mary Beth identifies as a woman” (one would just say “Mary Beth is a woman”), so using this language for a trans woman marks her as different and undermines her gender. (A helpful tip from the Trans Journalists Association is: “Avoid the phrase ‘identifies as’ to write about a trans person’s gender when replacing it with ‘is’ doesn’t change the meaning of the sentence.”)
Another example of invalidating language treatment is the use of “scare quotes” to set off the words trans folks use to describe ourselves.
2.9. Don’t sensationalize or nonconsensually disclose a trans person’s gender history.
For the majority of modern history, mainstream forces have treated (and written about) trans and gender nonconforming people as freakish, deviant, mentally unwell, and criminal. The media has been the primary source of sensationalizing and nonconsensually disclosed information about us. This context is vitally important.
Many trans people simply want to be able to live their lives as men, women, or non-binary people. If a person’s gender history isn’t relevant, don’t mention it (unless they want you to). And never disclose details related to a trans person’s gender history (such as their birth name or the sex they were assigned at birth) without consent. Doing so is at best gossip and at worse violence, and communicates that the person isn’t really who they are presenting themself as today.
2.10. Never use language that paints trans people as deceptive for living as our authentic selves.
Avoid: her secret was discovered; he disguised himself as a woman; she fooled everyone; no one knew the truth; the lie was exposed
Not only is there a long and storied history of trans people being perceived as deceitful simply for living our lives and being ourselves, but the choice to not disclose details of one’s past or anatomy has been used as justification for brutality toward and murder of trans folks (see: the infamous “trans panic” defense), so it is extra important to avoid any language that gives the impression that a trans person who chooses to keep details of their gender history private is lying, deceptive, or false, as Gwendolyn Ann Smith has powerfully written about.
Instead of secret or truth, try history or past. Instead of closeted or disguised, try private or nondisclosure. See also 2.3. regarding passing and stealth, as well as the note that follows about out and closeted.
2.11. Don’t perpetuate or validate trans-exclusionary hate or prejudice.
This should go without saying, but just in case it’s not clear, there aren’t two balanced sides to the story of whether or not trans people have the right to exist in public, in the words of Laverne Cox. Anyone writing about trans people has a moral obligation to do no harm, and this includes not perpetuating or validating perspectives that are harmful to trans people. For example, in discussing anti-trans legislation, writers often repeat prejudiced language (such as “bathroom bill”) or try to present “both sides” in ways that ultimately lend credence to hate, intolerance, or ignorance. Don’t do this. Trans lives and dignity are not up for debate.
⇒ A note on “TERF”: TERF stands for “trans-exclusionary radical feminist” and refers to people (most of whom are older, white, cis women) who believe that trans women are actually men. I personally don’t like referring to such folks as radical feminists because to me the brand of gender essentialism and violence they represent is antithetical to radical feminism, but it is vital to name them as anti-trans or trans-exclusionary. They refer to themselves as “gender critical” feminists, which is a harmful euphemism that should only be used in quotes.
2.12. Avoid conflating trans and intersex populations and invisibilizing intersex people.
Intersex refers to people whose biological sex characteristics (such as reproductive anatomy, hormones, and genes) don’t align with what’s considered typical for females and males, whereas transgender refers to people whose sense of self doesn’t match what was expected of them based on their birth-assigned sex. Intersex and trans people are separate but overlapping populations, since some (but not all) intersex people have a gender identity (or absence of identity) that differs from the gender associated with their birth-assigned sex. Learn more from the intersex advocacy organization InterACT.
Intersex and trans people have some common experiences, such as facing discrimination based on gender identity and expression and barriers in accessing appropriate medical care, but in other ways their needs are very different—for example, legal gender recognition is a central issue to trans people, but not to intersex people. When writing about a topic that relates to trans people, take the time to understand the needs and experiences of intersex people relative to that topic as well. Avoid rendering intersex people invisible or simply tacking on the word “intersex” without any effort.
Section 3. Sensitive and inclusive broader language
3.1. Recognize that there are more than two genders. Use singular they in a generic sense and avoid the language of gender opposites.
Use: Honor each person’s truth about their identity; each student must complete their homework; everyone; people of all/no genders; siblings; kindred
Avoid: Honor each person’s truth about his or her identity; each student must complete his/her/their homework; men and women; the opposite sex; both genders; brothers and sisters; ladies and gentlemen; Are you female or male (pick one)?
Using they/them/theirs to refer to a person whose gender is unknown has a long and fairly consistent history in the English language, and many different people have documented how using they in both singular and plural fashion is grammatically correct, just as you can be used in both singular and plural fashion. Doing so is an essential way to create linguistic space for the existence of non-binary people. (For a fascinating take on the evolution of you and its roots in class hierarchy, check out “How Using ‘They’ as a Singular Pronoun Can Change the World” by Davey Shlasko.)
Major dictionaries now explicitly recognize this use, including Merriam-Webster, and the 2020 7th edition of the Publication Manual of the American Psychological Association now mandates using they when referring to a generic individual person. APA Style no longer allows the use of constructions such as “he or she” in such instances. Furthermore, the constructions “he/she/they” and “his/her/their” don’t make sense because (a) not all non-binary people use they as a personal pronoun (see 2.4.4) and (b) it’s completely unnecessary—just use “they” or “their” instead.
3.2. Do not use LGBTQ or its many variants (LGBT, LGBTQIA+, etc.) as a synonym for gay.
Use: LGBTQ people versus non-LGBTQ people
Avoid: LGBTQ people versus straight people
If you’re using an acronym that includes trans people, it’s important to actually include trans people in the context of what you are writing about. For example, if you’re only writing about people in same-sex relationships, or if you’re trying to refer to everyone with a marginalized sexuality, don’t use LGBTQ. Some trans people (15%) are straight.* LGBTQ and straight/heterosexual are not, therefore, opposites, and should never be treated as such.
3.3. Recognize queer as a valid sexual orientation.
More trans people identify as queer (21%) than any other sexual orientation.* Although many mainstream style guides and dictionaries have refused to recognize the evolution of this word, writing sensitively about trans people requires honoring the language we use to describe not only our genders but also our sexualities. Queer is a complex word with many different definitions, and in the context of trans communities, it must be recognized as a valid identity term.
3.4. Decouple anatomy from identity.
Contrary to popular belief, anatomy is not inherently female or male. First, intersex people exist; between 1 in 100 and 1 in 50 bodies differ biologically from what is considered standard for females and males. Second, because of the existence of trans people, there are plenty of men who can get pregnant and women who need prostate exams (as just two examples).
What this means is that words like women and men do not speak to universal truths about bodies or experiences. Using women as shorthand for all people who can menstruate or get pregnant, or MSM (“men who have sex with men”) as a population at risk for many sexually transmitted infections, as two examples, is neither accurate nor inclusive of trans people.
When language inextricably links anatomy and identity, it does harm to those whose bodies don’t align with norms and assumptions. In the examples above, promoting prenatal care exclusively to women keeps pregnant men and non-binary people from accessing care, and lumping trans women into the “MSM” category (and keeping trans men out of it) creates a barrier for vital trans-inclusive HIV research, prevention, and services.
Being mindful about not linking identity and anatomy doesn’t mean stripping identity from our language entirely. It just means keeping trans people (binary and non-binary) in mind when considering who you are actually talking about and how to refer to them. Context is everything, and determines whether you should say “trans and cis women,” “women and trans people,” or “pregnant people,” for example (more on this context).
⇒ Sex versus gender? Some folks have advocated for a hard line between the language of biological sex (female, male, intersex) and gender identity (girl, woman, boy, man, agender, genderqueer, etc.), saying that “sex” is hardwired and immutable and “gender” is culturally constructed. Unfortunately this argument leads to the false idea that a trans woman’s sex is “male” and her gender is “woman” (see 2.1), or the myth that only trans people have gender identities and are seeking to do away with protections based on sex. (Nope.)
In fact, sex is culturally constructed (see Riley Dennis’s great video “Male and Female Are Binary, but People Aren’t“), and female and woman are unquestionably widely understood as interchangeable words. In my own work I teach that biology, expression, and identity are three major independent but related components of gender. Sex and gender aren’t separate; rather, biology is one of the aspects that inform our understanding of gender.
So there’s no need to tie yourself in knots in order to avoid using female and male sparingly in phrases that “female students” and “male infants,” when warranted, but it’s a best practice to not use these words as nouns to describe humans. Instead of “females,” say “women,” “girls,” “women and girls,” “young women,” etc.
In legal contexts, it’s important to use as many terms as possible, given the varying interpretations of language that may be used over time; in nondiscrimination legislation, for example, naming sex, sex characteristics, gender, gender identity, and gender expression helps ensure adequate protections, despite the seeming redundancy.
3.5. Embrace the fact that language can evolve quickly.
The language of gender identity and expression is evolving at lightning speed. This can easily feel overwhelming to some people and results in every sort of reaction, from knuckling down and resisting language changes to throwing up one’s hands in despair to becoming judgmental or dismissive of new (or old) words and the people who use them.
There’s another way. Choose to celebrate this rapid evolution of language because of what it means: that people who have been marginalized for centuries are finding ways of reclaiming agency and legitimacy; that those of us who have been written out of existence are finding ways to rewrite reality to make room for our true selves. The purpose of language is to communicate, not to regulate.
A final note
A style guide can never serve as a replacement for being in relationship with the real people you are writing about. If you are writing about trans people—whether you yourself are trans or not—always do so from a place of relationship. Don’t assume; ask. Always bring in additional trans perspectives on what you’ve written—across lines of gender, age, race, class, ability, and sexuality. Never fall for the trap of thinking that a single trans person can represent or speak for the breathtaking diversity of all of those who are encompassed by the word transgender. If you do nothing else, this one thing will always steer you right.
You can also download this guide as a PDF.
Want more resources? Check out the Trans Journalists Association’s style guide for essential additional considerations for journalists, as well as GLAAD’s transgender media reference guide and “Covering the Transgender Community” by Sara Morrison. Helpful glossaries are included in TJA’s and GLAAD’s guides.
*Note: Data from The Report of the 2015 U.S. Transgender Survey (National Center for Transgender Equality, 2016).
**Last updated May 18, 2021. Grateful thanks to all those who have offered edits to this style guide, including Teo Drake, Cianán Russell, Danni Green, Lex Townsend, Lyndon Cudlitz, oatc, and The Heathen Urge.